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Overview of Project Management

August 10, 2009

PROJECT MANAGEMENT What is project management? Project management is the discipline of organizing and managing resources (e.g. people) in a way that the project is completed within defined scope, quality, time and cost constraints.It is a methodical approach to planning and guiding project processes from start to finish                In other words Project management is nothing but the application of knowledge, Skills, tools and techniques to project activities to meet project requirement   Why project management? —        Coordinate a team by getting everyone to agree on the objectives and schedules, —        Set a realistic schedule, —        Outline and build a specific project plan step by step and —        Carry out a small manageable project.   History of project management: Before 1900s management organization structures seen only in church and in the military so there is no project management profession. But in the mid of 1900s the need of emergence of management science comes, people begin to study and work. Henry Gantt, called the father of planning and control techniques, introduces his famous planning charts (i.e) Grantt Chat.               Between 1950-1970s, US-Defense projects exploit critical path network analysis, project management becomes a recognized profession. After 1980s Desktop computers can run powerful project management software with better graphics and colors, wider acceptance of project management as a profession. What are the basic principles of project management? For a project to be success full there are 3 major constrains that is also referred to as the Project Management Triangle, where each side represents a constraint. One side of the triangle cannot be changed without impacting the others.                The time constraint refers to the amount of time available to complete a project, the cost constraint refers to the budgeted amount available for the project and the scope constraint refers to what must be done to produce the project’s end result.                                                                                                                                                                   The Project Management Triangle

Time:

Time  -> Task Durations, Dependencies, critical path The Time required to produce a deliverable is estimated using work breakdown structure (i.e) WBS. The work effort for each task is estimated and those estimates are rolled up into the final deliverable estimate.              Dependencies of the tasks are identified first and this is included in the project schedule because it affects the length of the overall project.   Cost: Cost to develop the project  which depends on things like resource quantities, material rates, buildings, machines, equipment, some indirect costs and profit.   Scope: Scope -> Project size, goals, requirements The overall definition of what the project is supposed to accomplish and specific description of what the end result should be. The major component in scope is the quality of the final product. The amount of time put into individual tasks determines the overall quality of the project. Quality:

Quality is nothing but meeting customer expectation at a cost that represents a value to them.

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